Senior Specialist, Information Governance Program

Date: April 21, 2026

Location: Mississauga, ON and Toronto, ON – Hybrid

Requisition ID: 20945

Status: Regular

Business Unit: Legal Resources and Corporate Governance

Grade/Band: MP5

Shift Work:

Annual Pay Range: For standard 35-hour work week

Step 1: $118,456 to Step 10: $169,208

The successful candidate will be placed at the appropriate step within the salary grade/band, based on relevant years of experience and other applicable considerations.

Why join us?

The IESO is committed to ensuring Ontario’s electricity system meets the province’s needs today and into the future. We are charged with purpose, delivering reliable, affordable, and sustainable electricity for homes, businesses, and communities across the province. We are energized to grow, embracing opportunities to shape the future of a dynamic and evolving energy sector while advancing our careers. We are powered by teamwork, supported by diverse and passionate colleagues who foster respect, celebrate successes, and thrive on shared achievements. At the IESO, it’s not just what we do—it’s who we are! 

Who we are

Our central role includes managing the provincial power grid in real-time, overseeing and evolving Ontario’s electricity market, engaging with government, municipalities and Indigenous communities, and planning for Ontario’s future electricity needs. Our employees play a key role in driving grid innovation, protecting the system from threats, advancing the province’s energy conservation programs, and forecasting and procuring the electricity resources we’ll need in the decades to come. 
This is a unionized position that falls within the Legal Resources and Corporate Governance Business Unit.

What makes this role exciting

The energy sector is rapidly evolving, offering exciting new opportunities for those who want to make a difference.

This role supports the design, implementation, and continuous improvement of the organization’s Information Governance (IG) program and Information Architecture (IA) framework. It supports the proper structuring, protection, and management of information throughout its lifecycle to meet compliance requirements, operational needs, and emerging technology demands—ultimately advancing AI readiness through reliable, well governed information.

What you’ll do

In this role, you’ll make a meaningful impact by contributing to the IESO team and supporting the electricity needs of the province through:

1. Information Governance Program

• Lead the design and evolution of a robust enterprise Information Governance (IG) Program, embedding IG by Design principles into systems, processes, and initiatives.
• Partner with IT, Legal, Risk, Compliance, and business teams to ensure IG requirements, including AI readiness, privacy, and responsible use, are incorporated into new and existing systems.
• Support policy, program, and change management activities, including updating governance documentation and contributing to training and adoption efforts.

2. Information Architecture

• Design and maintain standardized, scalable Information Architecture (classification schemes, metadata models, retention schedules, sensitivity labels, and taxonomies) aligned with business goals and regulatory obligations.
• Lead initiatives to optimize retention, disposition, and lifecycle controls, including remediation of content sprawl, duplication, and misfiled sensitive information.
• Collaborate with IT and stakeholders to embed IA elements into enterprise systems and operational processes.

3. Microsoft 365 (M365) Governance, Policy & Architecture

• Contribute to the M365 roadmap and governance framework, including Microsoft Purview and Copilot deployment.
• Translate business, regulatory, and security requirements into standardized governance and IA designs (e.g., provisioning, metadata, access controls, retention, sensitivity labels).
• Support adoption through use case development, training materials, QA/testing support, and transition to sustainable operational ownership.

4. Compliance Monitoring

• Partner with Information Security to respond to IG related alerts, incidents, audit findings, and policy violations.
• Design an enterprise IG compliance monitoring framework, including KPIs and metrics across M365 and legacy platforms.
• Build and transition interactive dashboards that provide visibility into overall IG health and remediation actions.

5. Continuous Improvement

• Stay current with Microsoft 365 roadmap updates, emerging IG capabilities, and industry best practices.
• Drive continuous improvement through process optimization, data driven insights, and stakeholder engagement.

6. Information Governance / Information Architecture Subject Matter Expert

• Serve as the IG/IA subject matter expert on corporate initiatives, ensuring governance requirements are embedded in systems and business processes.
• Provide expert guidance to business units, project teams, and working groups on IG best practices and solutions.
• Contribute expert input to internal committees, cross functional initiatives, and external benchmarking activities.

7. Perform other related duties as required to support the success of the Information Governance Program.

Role Requirements

Our team consists of experts from diverse backgrounds, each bringing their unique perspectives and skills. 
To succeed in this role, you’ll need: 

Education:

• Requires knowledge in Information Governance and Information Architecture principles and practices specifically with Information structure, tools and equipment pertinent to Information lifecycle management processes. This includes but is not limited to classification schemes, file plans, Retention management, access management, storage requirements, metadata management etc. Requires knowledge of industry standards and internationally recognized best practices for IG and Records Management e.g. ARMA International, AIIM, ISO-15485, etc.
  
• This knowledge is normally acquired through the successful completion of a 4-year University education in Information Studies, Information Science, Information Architecture or a related field of study. Master’s degree (e.g., information Studies, Information Architecture) is preferred.
  
• Requires a theoretical and practical working knowledge of M365 information protection and administration, in particular with Purview – information classification and labelling, retention policies and labels. Microsoft Certification considered an asset. 
  
• Requires knowledge of project management strategies and concepts. PMP Certification considered an asset.
  
• Requires knowledge of business analysis strategies and concepts. Related certifications (e.g. CBAP, Six Sigma etc) considered an asset.

Experience:

• 8 - 10 years of progressive experience in Information Governance, Information Architecture, or 
  Compliance roles, with at least 3-5 years focused on Microsoft 365 governance.
• Hands on experience designing and operationalizing IG policy, retention schedules, classification schemes, files plans and metadata/taxonomy frameworks.
• Direct, practical experience with Microsoft 365 governance including Microsoft Purview (e.g., Sensitivity Labels, Retention, Sensitive Information Types), SharePoint/Teams information architecture, and site provisioning approaches.
• Proven experience with data visualization and developing and implementing compliance reporting and dashboards required (e.g. Tableau, Power BI, advanced Excel skills). 
• Working knowledge of risk, privacy, and regulatory considerations and how they map to IG controls.
• Understanding of digital workplace trends.
• Demonstrated ability to communicate complex information management processes to stakeholders with varying levels of expertise while seamlessly bridging the gap between business and IT
  
• Excellent communication skills (verbal, written, facilitation) and ability to influence without authority across functions.
  
• Practical involvement with AI Readiness and responsible AI practices. 
  
• Experience with OpenText Content Server is an asset. 
  Experience with analyzing business processes, identifying and implementing process improvements. 
  
• A period of over 10 years, up to and including 12 years is considered necessary to gain this experience.

How We Support You

From a comprehensive total rewards program to dynamic learning and development opportunities—including job rotations to broaden your expertise—we empower you to define and shape your own success. When you join the IESO, here’s what you can expect:

• Best-in-class benefits and long-term support in the form of a defined benefit pension plan. 
• Work in a dynamic and evolving sector that offers exciting opportunities and the chance to explore new career paths.
• Leadership that values meaningful discussions, welcomes feedback, and prioritizes career development. 
• A strong, inclusive culture and a collaborative team environment with a shared passion for impactful work.
• Compensation packages that are regularly reviewed to remain competitive and to best accommodate the diverse needs of our employees. 

Deadline

May 12, 2026. For future reference, please save a copy of the job posting as it will no longer be available once the posting closes.

Thank you for your interest in a career at the IESO. Only candidates selected for an interview will be contacted. Please note that the successful candidate must be legally eligible to work in Canada and will be subject to applicable background checks. 

IESO will not conduct interviews or offer positions via online, text, chat or social media platforms. We will not gather personal information directly from candidates or potential candidates. Selected candidates will work with our Talent Acquisition team to ensure their application is processed.

The IESO currently has a 3-day in-office work week for applicable roles. Over the course of 2026, the IESO will advance plans to acquire additional office space to accommodate more in-office time. While the timeline for moving to a full 5-day in-office model has not yet been established, we are committed to keeping employees and candidates informed as plans progress and give them as much advance notice as possible to prepare for any changes. 

We believe in opportunities for everyone. 

At the IESO, we know that achieving great results depends on embracing diversity by attracting, developing, and retaining people from a wide variety of backgrounds. We do this by ensuring our recruitment and advancement policies are fair and equitable, and by creating an accessible and inclusive environment—one that values every team member’s unique skills and experiences and ensures they have the support they need to achieve their potential. If you require accommodation during the recruitment process, please let us know. We’re proud to say we’ve been recognized as a supportive, inclusive employer. 

Be sure to follow us on LinkedIn.